Privacy Policy

Last updated: 5 October 2026

Orgnyz is a personal document assistant, currently in early, invitation-only testing. This policy explains what information Orgnyz handles, why, who else processes it, how long it is kept, and the choices you have. Orgnyz uses your information only to provide the features you use.

Information Orgnyz handles

• Your account. Your name, email address and sign-in details, handled by our sign-in provider, Clerk. You can sign in with Google.
• Documents you provide. Files you upload, send to Orgnyz by WhatsApp, or ask Orgnyz to import from a service you have connected.
• Information read from your documents. For example a document's type, the people, companies and properties it concerns, dates such as issue and expiry, reference numbers, the issuing country, and how people and things relate to each other.
• What you tell Orgnyz. Your messages and voice notes (transcribed to text), your answers to its questions, and things you tell it about your family, homes and companies.
• Connections. The access credentials for services you connect, stored encrypted.
• Operational records. Records of what Orgnyz did and when (for example, that a document was sent), kept for security and reliability. These records don't contain your messages.

Services you connect

Orgnyz connects to another service only when you choose to connect it, and you can disconnect at any time.

• Google Drive (read-only): to find and import the files and folders you choose.
• Gmail (read-only): to find documents in your email that you choose to import.
• Google Calendar: to add events you ask for, such as a renewal reminder.
• Dropbox (read-only): to find and import the files and folders you choose.
• WhatsApp: to receive your messages and voice notes from a phone number you have verified, and to send you (or someone you ask it to) the documents you request. Messages are carried by Meta's WhatsApp Business Platform.

Google user data

Orgnyz's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. In particular, Orgnyz:

• uses Google data only to provide and improve the features you use (finding, reading, organizing and sending your documents, and adding calendar events you ask for);
• does not sell Google data, use it for advertising, or use it to train general-purpose AI models;
• shares it only with the service providers listed below, and only as needed to provide those features;
• does not let people read it, unless you ask us to (for example for support), it is needed for security or to comply with the law, or it has been made anonymous.

Processing by AI and other providers

Some features rely on outside providers that process data on Orgnyz's behalf:

• OpenAI: reads document contents to recognize what a document is and what it says, and reads your messages to understand what you are asking for.
• ElevenLabs, with OpenAI as a backup: turns voice notes into text. The audio itself is not stored by Orgnyz.
• Meta (WhatsApp), Clerk (sign-in), Google and Dropbox (the services you connect, and document storage; see below).

Orgnyz does not use your data to train its own models. These providers may keep data for a limited time under their own terms, for example for abuse monitoring.

Where your information is kept

During testing, the documents you give Orgnyz are stored in a private storage area operated by Orgnyz (currently a Google Drive account controlled by Orgnyz), and the information Orgnyz reads from them is kept in its database. Credentials for the services you connect are encrypted (AES-256-GCM), and Orgnyz connects to outside services over encrypted connections. No system is perfectly secure; if we learn of a breach affecting your information, we will tell you.

Sharing

Orgnyz does not sell your information and does not show advertising. Your information is shared only:

• with the providers above, to run the service;
• with people you choose: when you ask Orgnyz to send a document to someone, or give someone access;
• when required by law, or to protect the safety and security of people or of the service.

How long information is kept

• Your documents and the information read from them are kept while your account is active, or until you remove them.
• Removing a document in Orgnyz takes it out of your library. It stays in a "removed" list, so it can be restored, until it is permanently deleted at your request.
• The text of a conversation is kept for up to 30 minutes after your last message, to follow the conversation. Voice audio is not stored.
• Operational records are kept for security and auditing.

Your choices

• Disconnect Google, Gmail, Calendar or Dropbox in Orgnyz at any time. You can also remove Orgnyz's access to Google at myaccount.google.com/permissions.
• Remove documents from your library at any time.
• Ask for a copy of your information, or for your account and data to be permanently deleted, by emailing us. We will respond within 30 days.

Children

Orgnyz accounts are for adults. Documents about children are added by the adult who manages them.

Changes

If this policy changes, we will update this page and its date, and tell you directly about any significant change.

Contact

Orgnyz: fhalazon@gmail.com